Do you feel like the only person in the world with a disorganised office?
by Louise D'Allura on May 14th, 2010

Paper paper every where!? Paperwork challenges the best of us (yes Professional Organisers included)! I spent last month working with a successful and busy woman find their way out of years of paperwork in their busy home office. My client realized she couldn’t tackle this big job on her own – and she was right - her paper situation was incredibly complex! For her, dealing with the bare paperwork essentials was the only way to survive.

We don’t often realise it, but the way we organise our lives has a big impact upon our health. We know it when we find ourselves struggling to balance our work, family and social commitments. Creating just a little bit of order helped my fabulous client stop feeling stressed and overwhelmed, and reclaim time to do some of the things she loves (guilt free)!

So, how did we help her get on top of her paperwork? We started with these 3 tips:

1. When paper arrives ask what you need to do with it.  
Do you need to:  Act; Refer or Toss that piece of paper? Asking questions helps you work out where it needs to go on its journey!

2.  Act on it!
Are you finding common themes?  Pay bills; claims to make;  school notes to sign?  Create a spot to deal with this incoming paper and have the tools near by so you can write on it what you need to do with it.  Don't waste your energy re-reading it every time you pick it up!  

Do you have some projects on the go?  This might be revamping your website, planning a business planning session or getting a fence built.  Create a file to keep your 'project' paperwork together.  Once you've acted on it - you might need to refer to it later, or if you're lucky enough, can you toss it?

What are your peak times?  Do you need to tackle your paperwork when you are feeling energetic?  Take a look at how often you perform paperwork tasks - is it daily, weekly, twice a month, or once a month? Setting aside regular times to act on it is important because if we waited until we felt like it, we’d never do it!!  
 
3. Refer - Everything needs a home
If you need to refer back to a piece of paper,  you need to set up a retrieval system that works for you.   There are lots of different ways to organise your files - the categories don't matter, as long as you can find them.  If you work from home, keep business and home filing separate.   Don’t forget it is said that we only refer to 20% of what we file 80% of the time.  Unless you have to keep it for tax or warranties, ask yourself do you really need to keep more than a year’s worth of documentation?

The best thing is my client can now find what she is looking for without the frustrations she used to experience. The next challenge we're going to solve together is What's for Dinner!
When was the last time you felt this good? Need some help to find that balance?

Have you ever wondered to yourself “life wasn’t meant to be this exhausting?” If so, it sounds like you could join us for The Art of Stress Free Living!

In this fabulous one day playshop on Saturday 17 July in Brisbane, Revamp Professional Organisers Pty Ltd has teamed up with Helen Butler from Clutter Rescue and Narelle Todd from Successful Living to show you real simple and easy ways to organise yourself, your home, your meals and your family’s schedule as we dispel the myths of work-life-balance! You’ll leave the day with 9 Breathe-Easy Secrets to help you Get Control of your Home, Family Life and Create a Sanctuary Just for You!

Stop putting it off! Go to The Art of Stress Free Living Website.


Posted in not categorized    Tagged with paperwork; disorganised office; home office clutter; home office; paper


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